Sample Website Design project for double glazing company in Corringham and Stanford-le-Hope in Essex, here is the inception and design phase communication to give you an idea of how easy it is to start a website for your business:
[Website Designers] We received your request for a website design quote. Before we can send you that information, we want to be certain we have your permission to do so. Please click the Confirmation Link below to confirm that you want us to contact you to discuss your website needs further.
Thank you for your quote request. I will be contacting you shortly by phone or email to discuss your request. In the meantime, it would be helpful to you and me if you check out a couple of pages on my site with information about what will happen next.
If you have any questions for me, you might find the answers on one of those pages. If not, you can ask me any question you like when I call.
Information You Will Find useful:
• How we will design your website.
• Some of the websites we have already designed.
• All about my web design company.
If you do have any questions about my services, please jot them down and ask me when I call. Does the company who wants the website have one already?
[Website Client] I really want to get moving on this as soon as possible, if you are able to do this for me please let me know.
[Website Designers] Thank you for meeting up with me yesterday. I have started on your formal quote, but today I have 2 website client meetings. I will finish you quote tonight and email it to you tomorrow morning. Sorry for the delay and please check your email in the morning.
There are 4 sites on our portfolio that I think you should look at. These sites are full WordPress themed sites. All I need you to do is have a look at the themes and select a couple that you like and send me the web address of the ones you like.
[Website Client] As you can see, I’m not really up to speed with this sort of thing, but this is a general idea of what I would like as the logo. If you can work to the budget we spoke about, I would like to get started asap.
[Website Designers] Yes, we can work toward your budget for your website project and we can start ASAP. I will send you an invoice for the deposit and then make a start based on what we spoke about. I will also knock-up a logo sample for you to look at over the weekend.
To get the job underway, please pay the deposit which signifies the start of the development process. In the meantime I will get the design process started. I have attached the invoice for the deposit to this email.
Also can you please organise and send me:
• the web addresses of the websites you showed me at our meeting. (including Your old company site)
• I will also need a list of the products you provide.
• Full contact details – Phone, Address etc.
I have done some research as far as domain names are concerned and came up with these suggestions and are available: [3 choices given]
Please let me know what domain you like and I will organise it for you. To do so I will need to know the name of the parent company, business address and contact details. To have a .com or .co.uk domain we will need your business details.
Thank you for selecting us as your preferred website design company / webmaster. We will start the development of your site immediately. The domain you selected will work very well and I will get that registered first and setup the hosting.
Thank you for the deposit and information about your company. I have registered your domain and setup the hosting for your new website. We have also designed a couple of logos, can you have a look and give me some feedback. What one do you like the best and any suggestions to make it better.
The best way to provide me with content is to do one thing at a time. On the site you will see we have added the categories you sent me. Start on one of them. I prefer that you send me the written content via email. It doesn’t have to be a lot of content. With images and text we can make each page look very professional. Also having content based on your products from your suppliers is great as well. If you write some content for each category and then provide me with websites of your suppliers for that category, we will go and get the idea of the content that we need.
What we do in these situations is use some professional stock images and use some of your own photos and create the content from scratch based on the guidance notes / suppliers info and our research, we adapt the text on the website to your requirements. Your suppliers have already done the hard work and in they normally allow us to use some of the content from their websites (photos) but we will ensure your text content is 100% unique / relevant and useful for your customers.
Thanks for your text, which is good. We will make a start on those pages with the text you have provided. Are you able to send me a list of your suppliers? I will see what we can use from them as well. Images etc.
After you have approved the initial website design we have gone through the site and we need the following to keep your project on track
1. Home Page – We need 4 high quality images for the home page top slider. If you tell me what type of images you would like displayed there, I can go and buy some or you can select them from the stock agencies I sent you. We will get you to look at them first to make sure they are okay. I think that these 4 slider images should have the wow factor. We can also add additional sales copy to these sliders.
2. Replacement Glass – I need content for the glass replacement page, including images.
3. Double Glazed Windows – I need more content. Is there a suppliers site where we can get some of this material? If not what about your old site. We can approach the new owner of your UK site and ask them if we can use some of the content. It’s not as if we are competing with them in the UK. We can partially re-write any content already published.
4. Double Glazed Doors – Need more content and images. What supplier do you get these from?
5. uPVC Doors – Need more content and images. What supplier do you get these from?
6. Aluminium Doors – Have added some content and we can wait until I put it together.
7. Bi-folding Doors – Need more content and images. What supplier do you get these from?
8. uPVC Windows – Need more content and images. What supplier do you get these from?
9. Aluminium Windows – Have added some content and we can wait until I put it together.
10. Glass – I will go through the 2 sites you sent me and see what I can use.
11. Glass Splash backs – Need content and images.
12. Bathroom Splash backs – Need content and images.
13. Kitchen Splash backs – Need content and images.
Please visit your new site and go through each page. You will easily see what pages we need material for. I think that my suggestion of approaching the new owners of your old website to acquire content is a very good idea. In return we could offer them a recognition in the way of a backlink in the footer. If anything above doesn’t make sense, please let me know. I am quite happy to meet up with you again to go through each page and work out what we need.
[Website Client] We have no problem on the old website as I still own the company. What do we need from them?
I will sort out some other bits later on today. Have been to the aluminium supplier today and they have given details of head office.
[Website Designers] That’s fantastic. Why re-invent the wheel? I will take the content I need from that site, so I will just copy / paste what they have and give it to our webcopy girls to re-write and modify it completely to suit your new services. I will do one page to show you what I mean. If we can get some more images etc from your suppliers that will be good too. I won’t be taking a lot of info from your old site as that is a very big site and we only have a limited time and budget to spend, but we can still make a very good site from it.
I have been working on your site all week and have come to a hold up. What we seriously need is the final content that will go into each of your pages. I have written notes on each page I have built for you to follow. Basically, because we are not double glazing experts without more guidance we are not sure what content is relevant and what isn’t. As well as what Images fit the content we add.
If you can go to each page of your new site you will see notes I have left. Make up a Word doc for each page and provide me with the content you want added. Then go to your suppliers websites and tell me which images are applicable to that page. Then send me the Word doc via email and I will finish each page. At the moment it is a bit confusing on what content goes where. We still have a lot of design work to do on your site, so if you can start sending me the content next week, that would be fantastic.
It’s best to leave the proof reading to the very last. If you can jot down were the corrections need to be, I will fix them all in one sitting. I will be going through the pages today adding images and styling, plus testing that everything is working as it should.
We have pretty much done everything until we meet again and go through the site and jot down what needs correcting or added to. I have added images to most of the website pages, but I have left the fine tuning to the very end. I am free early in the week in the afternoons, so when ever you have time, let me know and I will come over and go through the site and help you with your email setup and configuration on your laptop and phone. There isn’t too much left to do, so I could make all the corrections within
a few hours so that anyone visiting your site will see the correct material. We can setup the emails as well, while I am there. Let me know what time suits you best.
We sent you the email details for your business partner last night. I hope you got it.
This morning I went through the whole website, page for page and updated all the pages. I changed the email addresses to your email address and also made sure all the links worked.I think apart from a couple of corrections or small additions that you might
find over time, we are complete. If you find anything I have missed or you would like added, please let me know. It was great to meet and work with you and I hope you like your new website and hope it brings you success. Again, if there is anything I missed or want added, just email me with the details. I will attach all the logistic details of your website: